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2022年7月24日

Top 10 Construction ERP Modules and How to Get Started

Construction ERP software manages the core business processes of construction companies. Learn about the different ERP modules and how to implement them properly.

Top 10 Construction ERP Modules and How to Get Started

Construction ERP software streamlines and consolidates a construction company’s workflows and processes to create a single source of truth, allowing the company to stay on track with its projects. This tool is essential for construction projects, as it functions as a practical timekeeper for managing deadlines and ensuring that progress is aligned with the project plan and budget.

However, implementing a construction ERP software is no walk in the park. It requires extensive planning and design processes for it to reach its full potential.

Enterprises looking to implement a construction ERP software may refer to this article, as it discusses different ERP modules and their functions, as well as how to begin the ERP software implementation process.

 

Top 10 Construction ERP Modules and How to Get Started

Top 10 Construction ERP Modules Your Company Can Leverage

Incorporating construction ERP software into your business processes provides many benefits. Your company can tap the following modules to optimize your workflows.

1. Asset Management

An ERP’s asset management module specializes in tracking your company’s capital assets: the equipment that you use in your construction projects.

This module can help you track where these assets are and their inventory levels. It will also alert you if a particular piece of equipment is already out of warranty or needs maintenance.

With meticulous tracking, you can leverage your assets to their full extent. This approach improves your margins in the long run.

2. Contract Billing

Construction ERP’s contract billing module allows you to manage billing accounts per customer or project. It has features that let you monitor your payables, receivables, and revenues based on task progress or project completion percentage.

Aside from accurate and flexible contract billing, the module allows for good project management by allowing you to document and implement changes to the scope of a particular project.

3. Environmental Accounting

The environmental accounting construction ERP module allows your enterprise to adhere to environmental standards, including air and water emissions as well as waste management. With the data it collects, it’s an excellent tool for improving various workflows—from sales to shipping, resulting in reduced wastage and emissions.

4. Financial Management

Construction ERP software simplifies financial management across your organization. The ERP software’s financial management module makes it easy for you to see when and where funds are coming in or going. As such, you can have more control over project expenses and budgets.

5. Health and Safety Management

Workplace safety is paramount in the construction industry. Construction ERP safety modules provide a central archive for gathering and storing incident reports, relevant documents, and photos involving people and equipment on a particular construction site.

You could then use such documentation to assess and enhance safety measures, as well as determine disciplinary actions or penalties for violators.

Additionally, an ERP system will track the attendance of every person on the construction site. This will make it easier to do a headcount should an unfortunate event happen.

6. Customer Relationship Management (CRM)

Apart from its employees, there is no other group of people more important to the company than its customers. Maintaining a good relationship with your customers is paramount.

With a CRM platform, all customer information and communications are consolidated and made available for everyone in your company to use. From there, your marketing and sales teams can use the information to guide their sales and marketing efforts.

Sales support and customer service teams can also use this data to provide a seamless experience for customers as they interact with your company.

7. Procurement

The ERP software procurement module automates several processes, from merchant quotes to paying invoices and purchasing and inventory processes. As such, it aids in reducing costs and improving your relationships with various suppliers since you’re able to track your spending and manage your financial resources.

8. Project Accounting

The project accounting ERP module provides visibility across projects, finances, inventory, customer accounts, and other business-related processes. This module’s primary function is to track all project costs, offering a full view of project-related costs regarding labor, materials, services, and inventory.

Additionally, it enhances budget reporting as it allows you to compare actual project costs with original and altered budgets. Then you could make more accurate forecasts moving forward by utilizing such reports.

9. Reporting

ERP construction reporting module ensures the delivery of key information in an intuitive format, allowing you to make well-informed decisions about the business and address common challenges in your industry.

The ERP module achieves this goal by offering a collection of reporting analytics resources that go beyond cash flow and balance sheet statements. You could then have a clear view of the company’s health and how market trends can affect your business performance.

This module works both ways: you can create new reports and modify existing ones.

10. Workflow Process

ERP workflow modules allow your enterprise to effectively define and modify its workflow and approval process. Moreover, its document management feature can help you track sensitive information and document signatories, thus helping avoid chokepoints when it comes to approvals.

How to Get Started with Construction ERP Software

Develop a comprehensive strategy

Here, it will be helpful to create a business process blueprint based on your workflows and how they interact with each other. Then you could determine which of these processes are eligible for automation, ultimately improving business efficiency.

It is best to implement the ERP project in phases to reduce confusion, miscommunication, or wrong judgment calls.

Identify the project implementation team

Your project implementation team shall design, deploy, and maintain the ERP initiative. The team is typically comprised of a management executive, project manager, data analyst, application developer, and QA officer.

Each team member has specific responsibilities—from managing customer accounts and scheduling production deadlines to tracking inventory and financial reporting.

Choose a cloud ERP vendor

ERP implementation can be an arduous task for the uninitiated. A certified cloud ERP vendor like 天博 can make the process easier and significantly diminish the chances of implementation errors. 天博 is a trusted IT company in the Philippines, serving construction and other specialized industries for over 20 years.

As a cloud ERP vendor, 天博 works closely with award-winning ERP solutions company Acumatica. Specifically, 天博 is a gold-certified partner of Acumatica. So, partnering with these IT powerhouses could be a significant step for your business to be the next major player in the construction industry.

Align your business processes

Starting a new ERP project presents the ideal opportunity to evaluate and understand your organization’s performance and identify critical points that need improvement.

For example, you may discover that you need to leverage technology and best practices to better prepare your company for future developments. At this stage, you must also test applicable modules in actual operations and evaluate them in real-time.

Start migrating your data

Once you’re done with the planning stages of the ERP implementation, it’s time to transition your company data into the new ERP system.

Data migration creates a solid foundation for your ERP efforts. The designated application analyst can begin with data cleansing and verification, followed by the database setup.

Once done, you can map legacy data to new database fields, transfer data to the new system, and conclude the process by testing and verifying the legacy data and new data inputs.

Train end-users

End-user training is an integral part of the ERP software implementation process. Employees must undergo extensive training, as they need to be acclimated to utilizing the new system and workflows.

ERP training can be via in-person meetings or online learning methods. Your chosen mode of delivery may depend on the size of your organization, which time zone your workforce follows, and specific goals.

Measure and evaluate

The implementation process does not conclude after every aspect of the ERP software has been integrated.

It’s crucial to address some elements like employee feedback, project value, budget considerations, and the like. For example, you can measure and evaluate the success of your ERP project by analyzing your ROI. Ask yourself: Has the company seen significant returns by incorporating ERP into its business strategy?

Additionally, you can examine various factors like decreased staff error, increased productivity levels, and client satisfaction.

Constructing Your Business Foundation

The construction industry thrives on precision and effectiveness, as every project possesses different intricacies to accomplish a particular vision. Using ERP software can make various processes easier while upholding quality.

However, while having standalone construction management software is good, it is better to fully integrate it into a versatile ERP system. Full integration of construction ERP software is a good investment that can help improve different aspects of your operations.

For a reliable cloud ERP vendor, look no further than 天博. Serving Filipino citizens for over two decades, 天博 has partnered up with Acumatica, an ERP solutions company that offers a fully integrated Construction Management module compatible with any system. 天博 also develops customized construction management software to suit your business model and process.

Contact us and schedule a consultation with 天博’s ERP experts for further information.

2022年7月24日

What is an HRIS and Why Do You Need One?

HR teams handle all matters concerning employees. Here’s how an HRIS for medium and large businesses can help your HR personnel stay focused and engage employees.

What is an HRIS and Why Do You Need One?

As your company expands and grows its workforce, an HRIS for medium and large businesses is one of the most useful tools you can have. This is especially true for HR departments that rely on manual tools or systems in performing their functions only to face numerous challenges regarding workforce management.

Inefficient workflows that may leave your employees feeling disgruntled are not the only issue of concern. Without an HRIS, accurately monitoring staff performance may become difficult and downright impossible, as well. Ultimately, these areas can cause problems in retaining talent and improving the employee experience.

Since employees are an important part of any organization’s success, you must work with HR to keep your staff happy. This is where an HRIS can be of tremendous help.

What is an HRIS?

A human resources information system (HRIS) is a software package for collecting and storing essential data about a company’s employees. Common employee data may include birth dates, gender, educational background, contact information, and other job information like pay rates.

It also shows your employees’ benefits selections, as well as their time-off balances and requests.

From the HR’s perspective, this software provides essential functionalities for a seamless end-to-end Human Resources Management (HRM), including recruitment, performance monitoring, and continuous learning and development. Since all data is stored in a single location, the HRIS serves as the primary data source to make HR processes more streamlined and efficient.

Users can also manage, maintain, and automate other information, like policies and procedures concerning human resources. Using automation technologies, the HRIS standardizes HR tasks and procedures, ensuring consistency and timeliness in record-keeping and reporting.

How Do You Know If You Need an HRIS?

Here are specific scenarios that may give you compelling reasons to incorporate HRIS into your organization.

1. High Attrition Rate

Nowadays, job seekers and professionals put a premium on employee experience. They want a work environment where they feel heard and valued instead of simply being another number of the workforce.

Easy and transparent processing of day-to-day tasks like managing leaves, attendance, and payroll disputes are also a must for retaining employees.

However, inefficient practices and poor employee engagement may discourage your staff from staying in the company. When this happens, you may find yourself with an employee branding problem.

Eventually, this issue can lead to a high employee attrition rate, where you find it difficult to quickly fill the position with the best candidates.

2. Poor Collaboration

By nature, HR work concerns interacting with employees from all departments. For example, your HR department may work with the finance team on several tasks like payroll, equipment, training support, and the like.

Without the proper collaboration tools, your HR and finance teams may encounter miscommunication issues that can cause errors in payroll administration, tax reporting, and the like. If these errors escalated to employee dissatisfaction, they might be more likely to entertain thoughts of leaving the organization.

3. Inefficiencies

While it’s good that your company is growing, business expansion may overwhelm your HR team with paperwork and other administrative duties. These duties include benefits requests, payroll processing, filing requirements, and attendance monitoring.

With a growing talent pool, your HR team may have difficulty keeping pace with these requests or activities. Besides struggling with efficiency, HR could lose valuable time and energy in implementing meaningful programs like those for skill development.

4. Duplication of Tasks

Again, HR work is multifaceted. So, it’s common for HR teams to perform repetitive tasks within and outside their scope.

For instance, manually transferring employee data to other systems is already tedious. Scale that up by hundreds or even thousands of records, and your HR department may end up being overworked and unproductive. At this point, making mistakes and rectifying them is more likely to add to HR’s burden.

Benefits of HRIS for Medium and Large Businesses

What gains can you expect from your HRIS? Here’s an initial list.

Informed Decision-making

An HRIS for medium and large businesses has multiple uses. Apart from storing basic information about your employees, you can also use it to collect their performance assessment data. Both textual information and factual data like performance criteria scores can then help you determine their promotion potential, not to mention guide your company’s hiring or training approaches.

Can young talents compensate for the experience of more seasoned counterparts? Do your team members have the necessary certifications to help you dominate your industry? HRIS platforms offer valuable insights from existing data to help you make a more informed decision regarding your workforce.

HRIS can also be a helpful tool in workforce planning. You can pull up the required positions in your organization and even link the best candidates to them. This allows you to optimize your workforce, choose the best people for the job, and identify opportunities to improve your organizational structure.

Enhanced Operational Efficiency

On top of HR’s administrative duties, they also have to think about employee concerns and determine the best solutions to address them. HRIS for medium and large businesses provides a way to streamline the relevant processes, making your HR team’s lives easier.

Your HRIS can also leverage the benefits of the cloud, allowing you to store files and documents digitally so you could eliminate large piles of paperwork. Automation is also among the best features of an HRIS, as it frees up your staff from time-consuming HR tasks like calculating taxes and payroll and monitoring attendance.

Aside from these functionalities, an HRIS can also give you better visibility of your company’s workforce status or requirements. Being the single source of accurate and real-time data, you can easily create and share reports with key personnel for decision-making.

Improved Employee Satisfaction

In the same way that an HRIS can make your HR team’s lives easier, having an HRIS for medium and large businesses also allows for a better employee experience.

The HRIS’ self-service portals give them control over their personal information, leave requests, and benefits. With this, employees won’t have to wait long for approvals or worry about admin errors affecting their pay or leaves.

New hires can also benefit from a smooth onboarding process, as an HRIS gives them access to training materials and lets them keep track of their progress.

Empower Your HR Department

From workforce planning to leave requests, your HR department has its hands full with numerous tasks concerning the employees’ welfare. Adding a growing employee pool to the picture will only make it difficult for your HR team to cope.

Here, an HRIS enables you to do more for your employees. And in the current hybrid work landscape, automating your HR operations can allow for easier collaboration, increasing your company’s overall productivity.

天博 offers HRIS services to help with all your HR needs. Contact us today to learn more.